Starter
For a small rental: one or two owners and a couple of staff.
$15per month
- Up to 10 items
- 1 location and cash desk
- Up to 2 staff
- Calendar, rentals, contracts
- Expenses and basic analytics
Rental management for bikes, cars and property in one window
Instead of spreadsheets and notebooks: see what is free, who returns what and when, and how much you earned.
Built for: motorbikes and scooters cars apartments and villas any rental property
Everything a rental business needs on one screen
See what is free, what is rented and how much you earned, without keeping spreadsheets by hand.
Occupancy calendar
Each item has its own row and each rental is a bar across the dates. Free days and overlaps are visible at once.
- Rentals by day for bikes, cars and apartments
- Return time right on the rental bar
- Today is highlighted, a month ahead in view
Rentals and contracts
One card per rental: who, what, which dates, how much is paid and how much is left.
- Tabs: Current, Past, Archive and Maintenance
- Extension surcharge shown right in the card
- Accept a returned vehicle in one click
- Search by guest or item
Expenses and profit
Revenue, expenses, salaries and partner commissions in one financial overview. Monthly net profit is calculated for you.
- Expenses linked to an item: maintenance, repair, fuel
- Staff salaries and partner commissions
- Cash, shifts and deposits for each location
Return notifications
The top of the calendar always shows how many items are free, rented, due back very soon and returning today. A bell in the header holds your notifications.
24free
11rented
0due in 2 h
1return
Example counters from a working calendar.
Works on your phone too
Open RideFlow in your phone browser: calendar, rentals and contracts are always at hand. The guest accepts the contract on their own phone too.
- Contract by link, in the guest’s language
- Passport photo, deposit and terms in one document
- Save the contract as PDF
Team, partners and locations in one system
Team and permissions
Staff see only what they need: the manager sees rentals, the accountant sees finance.
Partners and commissions
A rate for each partner, commission calculated on paid rentals, and a report sent to the partner in one click.
Branches and cash desks
Several locations, each with its own cash desk, shifts and deposits. What to hand to the accountant is clear at once.
Knowledge base and API
A separate section helps connect an AI agent to your data.
Pricing
Choose a plan by fleet size. Prices in US dollars per month.
Business
For a growing rental with several staff and partners.
$30per month
- Up to 30 items
- Up to 3 locations and cash desks
- Up to 6 staff
- Partners and commissions
- Expenses, salaries, analytics
Professional
For a large fleet: many items, locations and partners.
$50per month
- Up to 100 items
- Unlimited locations and cash desks
- Team with roles and permissions
- Partners, commission reports
- Knowledge base and API for an AI agent
Frequently asked questions
What kind of business is RideFlow for?
Rentals of motorbikes and scooters, cars, apartments and villas, and any other property rented by dates. Every item gets its own row in the calendar, and rentals, payments and expenses are linked to it.
Do I need to install anything?
No. RideFlow runs in the browser on a computer or phone: open the site and log in to your account.
How does a guest sign the contract?
The system creates a rental contract with dates, rate, deposit and terms. The guest opens it on their phone, picks the interface language and accepts the terms. The finished document can be saved as PDF.
Can I manage several locations and staff?
Yes. In the profile you set up the team with roles and permissions, branches and cash desks. Analytics shows operations for each location and cash shifts.
How are partners and commissions handled?
Each partner gets a rate. The system calculates commission on paid rentals and builds a report you can send to the partner straight from the CRM.
How do I get started?
Request a demo or message us on Telegram. We will show the system on your own business and help you move your items in.